Annual General Meeting 2024

Notice is given to the shareholders of eQ Plc to the Annual General Meeting (the “AGM”) to be held on 21 March 2024 at 5:00 p.m. The general meeting is held without a meeting venue as a real-time virtual meeting in accordance with Chapter 5, Section 16, Subsection 3 of the Finnish Companies Act. Shareholders can exercise their right to vote also by voting in advance.

Instructions shareholders registered in the shareholders’ register (Finnish book-entry account)

Each shareholder, who is registered on the record date of the Annual General Meeting 11 March 2024 in the Company’s register held by Euroclear Finland Oy, has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on their personal Finnish book-entry account is automatically registered in the shareholders’ register of the Company.

Registration for the AGM begun on 19 February 2024. A shareholder, who is registered in the shareholders’ register of the Company and who wants to participate in the Annual General Meeting, must register for the AGM no later than 15 March 2024 by 4:00 pm by which time the registrations must be received. Shareholders may register to the meeting:

1. Via online registration service at https://ir1.innovatics.fi/ir/en/eq/Agm/Registration/2024_1/Accept

Online registration require that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish or Swedish bank ID or mobile certificate.

2. By email agm(at)innovatics.fi or by mail

A shareholder who registers by mail or email shall send registration form which is availabe below or corresponding information to Innovatics Oy by mail to Innovatics Oy, Annual General Meeting / eQ Oyj, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by email at agm(at)innovatics.fi.

Registration and Advance Voting Form eQ Plc AGM 2024  

When registering, shareholders shall provide requested information, such as their name, date of birth or Business ID, address, telephone number, email address and the name of any assistant or proxy representative and the date of birth of any proxy representative. The personal data given by the shareholder to the Company or Innovatics Oy will be used only in connection with the Annual General Meeting and with the processing of related necessary registrations.

Additional information on the registration is available during the registration period by telephone from Innovatics Oy at +358 10 2818 909 on business days during 9:00 am until 12:00 noon and from 1:00 pm until 4:00 pm.

Instructions for holders of nominee-registered shares

A holder of nominee-registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which they on the record date of the Annual General Meeting 11 March 2024 would be entitled to be registered in the shareholders’ register of the Company held by Euroclear Finland Oy. Participation in the AGM also requires that the shareholder has been registered on the basis of such shares in the temporary shareholders’ register held by Euroclear Finland Oy at the latest by 18 March 2024 by 10:00 am. As regards nominee-registered shares this constitutes due registration for the AGM. Changes in the ownership of shares after the record date of the Annual General Meeting do not affect the right to participate in the AGM nor the number of votes of the shareholder.

A holder of nominee-registered shares is advised to request without delay the necessary instructions regarding the temporary registration in the shareholders’ register, the remote participation, advance voting, the issuing of proxy documents and voting instructions and registration for the Annual General Meeting from their custodian. The account manager of the custodian shall temporarily register a holder of nominee-registered shares, who wants to participate in the Annual General Meeting, in the shareholders’ register of the Company at the latest by the time stated above and, if necessary, take care of advance voting on behalf of a holder of nominee-registered shares, at the latest prior to the end of the registration period for the holders of nominee-registered shares.

Proxy representatives and powers of attorney

A shareholder may participate in the Annual General Meeting and exercise its rights at the meeting by way of proxy representation. A shareholder's proxy representative may also register for the AGM and vote in advance:

1. Via online registration service at https://ir1.innovatics.fi/ir/en/eq/Agm/Registration/2024_1/Accept

Online registration and advance voting require that the statutory representatives or proxy representatives identify themselves to the electronic registration and voting service in person by using strong electronic authentication either by Finnish or Swedish bank ID or mobile certificate, after which they may continue with the registration and voting on behalf of the shareholder they represent

2. By email agm(at)innovatics.fi or by mail

A shareholder’s representative who registers and/or votes in advance by mail or email shall send registration and advance voting form which is available below or corresponding information to Innovatics Oy by mail to Innovatics Oy, Annual General Meeting / eQ Oyj, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by email at agm(at)innovatics.fi.

Registration and Advance Voting Form eQ Plc AGM 2024  

Proxy representative of the shareholder shall in connection with the registration present a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder.

An example of the proxy document is available below. Should a shareholder participate in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration.

Power of Attorney eQ Plc AGM 2024  

The possible proxy documents should be delivered primarily as an attachment in connection with electronic registration or alternatively to agm(at)innovatics.fi before the closing of the registration. In addition to the delivery of proxies, the shareholder or their proxy must take care of registering for the AGM as described above in this notice.

Shareholders that are legal entities may also, as an alternative to traditional proxy authorisation documents, use the electronic Suomi.fi authorisation service for authorising their proxy representatives. The representative is mandated in the Suomi.fi service at www.suomi.fi/e-authorizations (using the authorisation topic “Representation at the General Meeting”). When registering for the AGM in the virtual general meeting service provided by Inderes Plc, authorised representatives shall identify themselves with strong electronic authentication, after which the electronic mandate is automatically verified. The strong electronic authentication takes place with personal online banking credentials or a mobile certificate. For more information, see www.suomi.fi/e-authorisations.

Participation instructions

A shareholder who has the right to participate in the AGM can participate in the meeting and use their rights in full and in real-time during the meeting via remote connection.

The remote connection to the AGM is provided through Inderes Plc's virtual general meeting service on the Videosync platform, which includes a video and audio connection to the AGM. Participating the virtual AGM does not require paid software or downloads. In addition to an internet connection, participation requires a computer, smartphone or tablet with speakers or headphones for sound reproduction and a microphone for asking oral questions or speaking turns. To participate, it is recommended to use the latest versions of the most common browser programs in use.

The participation link and password for remote participation will be sent by email and/or text message to the email address and/or mobile phone number provided during registration to all those registered for the Annual General Meeting no later than the day before the meeting. It is recommended to log into the meeting system well in advance of the meeting's start time.

The link to test the compatibility of a computer, smartphone or tablet and the network connection can be found at https://flik.videosync.fi/katsoja-testi. It is recommended that you familiarise yourself with the more detailed participation instructions before the start of the AGM.

Voting in advance

Shareholders whose shares are registered on their Finnish book-entry account may vote in advance on certain items on the agenda of the AGM during the period between 19 February 2024 10:00 a.m. – 15 March 2024 at 4:00 p.m. in the following ways:

1. Via online registration service at https://ir1.innovatics.fi/ir/en/eq/Agm/Registration/2024_1/Accept

Advance voting requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish or Swedish bank ID or mobile certificate.

2. By email agm(at)innovatics.fi or by mail

A shareholder or its statutory representative who votes in advance by mail or email shall send the voting form available below or corresponding information to Innovatics Oy by mail to Innovatics Oy, Annual General Meeting / eQ Oyj, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by email at agm(at)innovatics.fi. Advance votes must be received by the time the advance voting period ends. Submitting advance votes by mail or email to Innovatics Oy before the due date of the registration period and advance voting constitutes due registration for the AGM provided that the information required above for registration is provided in connection with the advance voting form.

Registration and Advance Voting Form eQ Plc AGM 2024  

A shareholder who has voted in advance and who wants to use their right to present questions under the Companies Act, demand a vote or vote on a possible counter-proposal, must attend the general meeting in person or have their proxy representative participate in the AGM using the remote connection.

For holders of nominee-registered shares, advance voting is carried out via the account manager of the custodian. The account manager may vote in advance on behalf of the holders of nominee-registered shares that they represent in accordance with the voting instructions provided by the holders of nominee registered shares during the registration period for the holders of nominee-registered shares.

A proposal subject to advance voting is deemed to have been presented without amendments at the AGM.

Other instructions

The meeting shall be held in Finnish.

Shareholders who are present at the meeting shall have a right to present questions referred to in Chapter 5, Section 25 of the Companies Act with respect to the matters to be considered at the Annual General Meeting.

A shareholder may present questions referred to in Chapter 5, Section 25 of the Companies Act with respect to the matters to be considered at the Annual General Meeting by 7 March 2024 at 4:00 pm at the online registration service or by email to eQ.Yhtiokokous(at)eq.fi. The company’s management generally answers such questions submitted in writing in advance at the AGM or no later than two weeks after the general meeting on the company's website.

Changes in share ownership after the record date of the AGM do not affect the right to participate in the meeting or the shareholder's number of votes.

Materials of the Annual General Meeting 21st March 2024:

 eQ Plc - Notice of the AGM 2024

eQ Plc - Agenda of the AGM 2024

eQ Plc - Shareholders proposals to AGM

eQ Plc - Remuneration report 2023

eQ Plc Annual report 2023

Annual General Meeting 2023

Materials of the Annual General Meeting 27th March 2023:

eQ Plc - Notice of the AGM 2023

eQ Plc - Agenda of the AGM 2023

eQ Plc - Shareholders proposal to AGM

eQ Plc - Shareholders will propose Päivi Arminen replaces Lotta Kopra in Board

eQ Plc - Articles of Association (amended)

eQ Remuneration report 2022

eQ Annual Report 2022

Annual General Minutes 2023 (in Finnish)

Annual General Meeting 2022

Materials of the Annual General Meeting 23rd March 2022:

eQ Plc - Notice of the AGM 2022

eQ Plc - Agenda of the AGM 2022

eQ Plc - Shareholders proposal to AGM

eQ Remuneration report 2021

eQ Annual Report 2021

Annual General Minutes 2022 (in Finnish)

Shareholders Question eQ Plc AGM 2022 and eQ’s response

Annual General Meeting 2021

Materials of the Annual General Meeting 24th March 2021:

eQ Plc - Notice of the AGM 2021

eQ Plc - Agenda of the AGM 2021

eQ Plc - Shareholders proposal to AGM

eQ Plc - Boards proposal and recommendation regarding the election of auditor 

 eQ Remuneration Report for Governing Bodies 2020

eQ Remuneration Policy for Governing Bodies 2021

eQ Plc - Annual Report 2020 

Annual General Minutes 2021 (in Finnish)

Annual General Meeting 2020

Materials of the Annual General Meeting 25th March 2020:

eQ AGM 2020 - Changes in venue 

eQ AGM 2020 - Changes in AGM preparations 

Notice of the Annual General Meeting

Agenda of the Annual General Meeting

Shareholders proposal

eQ Remuneration Policy for Governing Bodies

eQ Plc Annual Report 2019

Annual General Minutes 2020 (in Finnish)

Annual General Meeting 2019

Materials of the Annual General Meeting 25th March 2019:

Notice of the Annual General Meeting

Agenda of the Annual General Meeting

Shareholders proposal 

eQ Plc Annual Report 2018

CEO's review (in Finnish)

Auditor's report (in Finnish)

Annual General Minutes (in Finnish)

Annual General Meeting 2018

Materials of the Annual General Meeting 28th March 2018:

Notice of Annual General Meeting

Agenda of the Annual General Meeting

Shareholders proposal 

eQ Annual Report 2017 

CEO's review (in Finnish)

Auditor's report (in Finnish) 

Annual General Minutes (in Finnish) 

Annual General Meeting 2017

Materials of the Annual General Meeting 29th March 2017:

Notice of Annual General Meeting

Agenda of the Annual General Meeting

Shareholders proposal 

Annual Report 2016 

CEO's review (in Finnish)

Auditor's report (in Finnish)

Annual General Minutes (in Finnish)

Annual General Meeting 2016

Materials of the Annual General Meeting 30th March 2016: 

Notice of Annual General Meeting

Agenda of the Annual General Meeting

Shareholders proposal 

Corporate Governance Statement 2015

Annual Report 2015

CEO's review (in Finnish)

Annual General Minutes (in Finnish)

Annual General Meeting 2015

Materials of the Annual General Meeting 25th March 2015: 

Notice of Annual General Meeting

Agenda of the Annual General Meeting

Shareholders proposal

Corporate Governance Statement 2014

Annual Report 2014

CEO's Review (in Finnish)

Annual General Minutes (in Finnish)

Annual General Meeting 2014

Materials of the Annual General Meeting 27th March 2014: 

Notice of Annual General Meeting

Agenda of the Annual General Meeting

Shareholders proposal

Proposals of the Board

Corporate Governance Statement 2013

Annual Report 2013

CEO's Review (in Finnish)

Annual General Minutes (in Finnish)

Annual General Meeting 2013

Materials of the Annual General Meeting 26th March 2013:

Notice of the Annual General Meeting

Proposal concerning the Board